Hayride Instructions 2016

Dear Neighbor,

Hayride October 15, 2016

Part I.  Contact Information

Very, very Important.  Everyone needs to RSVP with Festival Master Lynette Fletcher.  This includes adults and children, both volunteers and attendees,  attending the hayride and/or festival.  Do now if you haven’t done so already.  We need accurate head counts.

Festival:                   Lynette Fletcher   lydia.lynette.fletcher@gmail.com  903-953-1213 cell

Hayride:                  Tom Perry   kperry1022@aol.com (Wagonmaster) 903-839-7233 hm, 903-570-9747 cell

Haymaster: Jonathan Campbell

Part II. Information for Treaters

1. Plan treats for 80—100  kids.
2. We will have 7 trailers.  The last trailer will let you know that they are the last one.  Remember that the trailers will spread out as they trek through the neighborhood.
3. We will start at 2:00pm and be through about 3:30-4:00 pm.
4. The hayride will start and finish at the Nance driveway near the festival location at the cul de sac at Big Timber and  Copper Oaks.
5. On Saturday morning, a pumpkin sign with a number on it will be placed in front of your home.  This sign identifies your home as a trailer stop.  The driver of the last trailer will pick up these signs.

Tentative order of families at trailer stops:

1. Duke – Oakmeadow Circle
2. Lynch – Great Oak Circle
3. Strickland(Gary) – JoBar Dr.
4. McCullough/Terrell – JoBar Dr.
5. Elikan – Copper Oaks
6. Ray – Great Oak Circle
7. Boudreaux – Great Oak Circle
8. Douglass – Lakeshore Dr.
9. Magee – Lakeshore Dr.
10. Rayburn – Ridgetop Rd.
11. Tosh – Big Timber Rd.
12. Rice – Big Timber Rd.

Part III. Information for Drivers (Wagoneers):

 Wagoneers                        Wagons

1. John Campbell Campbell
2. Gary Fain Drott
3. Travis Hunt Mohn
4. Pat Pyle                                     Norvell
5. Ken Terrell Duke
6. Eric Peterson (Fisher)
7. Gary Strickland (Hills)

8. Tom Perry (stand by)

Safety/Road Guard

**NEED a volunteer.  To be located at Big Timber & Ridgetop intersection.

Instructions Before Hayride:

1. Prior to Saturday, drivers must have a suitable vehicle capable of pulling their 16 foot flatbed trailer with side-rails. A two inch trailer ball is required for the hitches.  A safety chain is required for the trailer to connect to the vehicle.  If anyone has any question about this, let’s discuss now.  Don’t wait to ask on Saturday.

Instructions for Thursday and Saturday

     Thursday, October 13, 2016:

2. Haymaster will deliver hay to Tom Perry’s home at 19272 Hidden Lake.

Saturday, October 15, 2016:

3. Morning: Wagonmaster will put yard signs at homes of treaters.
4. 1:00pm sharp: All drivers with their trailers meet at Tom Perry’s home.  Hay will be loaded on trailers and a safety meeting held (see next page).   Vehicles and trailers will then be taken to Greg Nance’s home and lined up.
5. 2:00pm: Riders will begin loading up.  Trailers will leave at staggered intervals.  Trailers will stop at designated homes and should complete the trail by 4:00pm.
6. The last trailer is to pick up the yard signs and return them to Tom Perry.
7. Trailers will return to Greg Nance’s driveway on Big Timber to unload hay onto two trailers.
8. Borrowed trailers are to be returned to Tom Perry’s home.

Safety Meeting Agenda:

1. Maps will be given out and the trail route discussed.
2. Each driver will appoint an adult on the trailer to be the Trailer Leader.
3. The trailer leader will make sure all riders are secured on the trailer before it moves. Absolutely no hands or legs are to be hanging off the trailer.  The leader will tell the children when to exit the trailer and will tell the driver when to continue driving.
4. The driver will do traffic control at each stop. Any oncoming vehicles are to be stopped or slowed and be allowed to proceed slowly only when the driver determines it is safe.
5. The area of most concern on the route is Lakeshore Dr. going downhill from Ridgetop and uphill to Great Oak Circle.  The driver needs to advise riders of these steep slopes.
6. Candy is not allowed to be thrown at anyone.
7. This is a no brainer. No smoking, no alcohol, no profanity is allowed.  Kick any violators off the trailer or vehicle.